Teaching and Managing from the Web
What to do and How to do it

1.	Access Course (tutor access): 
a.	Go to SLN or CourseSpace Faculty Center: http://sln.suny.edu/faculty (CourseSpace users: http://sln.suny.edu/csfaculty)
b.	Login with your SLN/CourseSpace username and password (if you do not know this information, contact the SLN Admin Office during business hours: 1-518 443-5331)
c.	Click on the term your course is being offered in the lower right section of the page.
d.	Click on the title of the course you want to access.

2.	"Meet your Classmates" profile:
a.	Click on "Meet Your Classmates" on the Course Map.
b.	Each student must go here and add text to their already created profile (generated when they activate their SLN password) in order to get a Private Student folder (this is created automatically when they do so)
c.	If your name isn't already in the list, click on the "Introduce Yourself Here" icon.
d.	To edit your existing profile, click on your name from the list and then click on the "Edit Document" link in the top left corner of the profile page.
e.	After profile has been entered or edited, click on the "Save" button in the top left of the page.

3.	Add/Edit Newsflash Announcements:
a.	Click on "Edit Course Map Adjuster" link in the top left of Course Map page.
b.	Type in or paste your Newsflash announcement, including the date, in the text box. 
c.	Do not put more than two or three lines of text in this area. If longer, put in Bulletin Board and tell students to go there from the Newsflash.
d.	Click the "Save" button in the top left corner of the Edit Course Map page.

4.	Create a Newsflash Archive:
a.	Click on "Bulletin Board" within the Class Community section of the Course Map.
b.	To create the Archive document, click on "Post a new item/question" icon.
c.	To add an old Newsflash to the existing Archive document (if you've already created your archive document), click on the title from the list of items and then click on the "Edit Document" button in the top left corner of the display page. 
d.	Type or paste in the subject and text you want and then click the "Submit your Bulletin Board document" button near the bottom of the page.

5.	Manage/Track Student Communications / Submissions:
a.	Tools to track student submissions:
1.	"Submissions from the last 14 days" (link on Course Map page) – displays all student and tutor submissions within last 14 days, reverse chronological order.
2.	Professor Navigator Views (click on "Open Professor Navigator" from the top of Course Map page and go to the "Views" section on the left side of the Navigator):
•	By Author/Chronological: lists each student and displays their submissions chronologically
•	By Author/By Module: lists each student and displays submissions ordered by module
•	Developer Views/Attendance: lists each student and displays the total number of submissions and lists each submission in chronological order
•	Tip 1: use the "Expand View" and "Collapse View" buttons in the Navigation bar to move between students and their submissions
•	Tip 2: In many views, if you see small up and down arrows next to a column heading you can reverse the order for that column.
b.	Areas where students submit questions (you should monitor these areas – or use one of the Professor Navigator Views - on a regular basis and respond to questions within a reasonable period of time):
1.	Bulletin Board: for informal or general announcements, questions and discussions
2.	Private Folder: this is the only area for "private" communication between you and individual students.
3.	Question Area: located at the bottom of each module – if a student clicks on the Ask a Question icon within any module, the question (and responses) will be displayed in this section. The Question section itself may not be displayed until a question within that module is posted).

6.	Attendance and Course Roster:
a.	Attendance View: click on "Open Professor Navigator" from the top of Course Map page and click on Developer Views > Attendance
b.	Course Roster: the "Meet Your Classmates" section of the Class Community on the Course Map can serve as an up-to-date class roster. SLN will remove any students from that list if they drop the course or are denied access for some administrative reason.

7.	Assignment Evaluations (non-attachment only):
a.	Click on a specific student's assignment submission from within the module or view.
b.	Click on the "Create Evaluation" button in the top left corner of the assignment submission page.
c.	The text of the assignment will appear in the top box of the evaluation form.
d.	Formatting such as bold, italics, color, is not possible within this form on the Web.
e.	Tip 1: Compose your evaluations off-line by copying and pasting the assignments into a Word or Notepad Document and saving to your computer. You can then re-paste the marked up evaluations back into the evaluation forms one at a time.
f.	Tip 2: if you want to put comments with the text, you need to distinguish it from the student text somehow, such as with asterisks *** or ALL CAPS.
g.	Tip 3: Click on "Private Save" for each evaluation if you want to wait until later to release all of them to the students at the same time (see last item for how to release "Pending Evaluations").

8.	Evaluating Attachment Assignments:
a.	Click on a specific student's assignment submission from within the module.
b.	Click on the attachment icon located at the bottom of the assignment page and select "Save As" from the File drop-down menu.
c.	Select "Desktop" from the "Save in" menu (click on the down arrow next to that box) at the top of the Save As dialog box.
d.	Rename the file to differentiate it from the original. We suggest putting EVAL at the front of the file name. E.g.: EVALwilliams_paper.rtf.  Hit the Save button.
e.	Minimize your browser and go to your computer's desktop and double-click on the file you just created to open it.
f.	Use the Font Color, Size and other formatting options to mark up the EVAL version of the paper with your comments as needed and save the changes (save your documents in .rtf format – that is a universal format that can be read by all word processors.
g.	Go back to your browser and the assignment page. Click on "Create Evaluation" link from the top left of the page.
h.	Put any overall evaluation comments in the second text box provided, if needed.
i.	Click on the "Browse" button below the text boxes and locate the EVAL document you marked up on your computer. Click on the document from the list and click "Open".
j.	Finish filling out the Evaluation form, choose a "Save For" option and scroll back up to the top and click the "Save" button to save the evaluation into the course.
k.	Tip 1: When saving attachments to your computer, create a folder somewhere where you can easily access the archive of the evaluation attachments you have created.
l.	Tip 2: click on "Private Save" for each evaluation if you want to release all of them to the students at the same time (see last item for how to release "Pending Evaluations").

9.	Create Stand-Alone Evaluation (mid-term or discussion participation feedback):
a.	Click on "Open Professor Navigator" from the top of Course Map page and click in Create > Evaluations >Stand-Alone Evaluation
b.	Fill in the Module number and name, section letter and name, and document number that will determine where the evaluation will appear to the student (note: it will still also appear in their own My Evaluations page). You can view this information using the Outline View on the Professor Navigator.
c.	Click on the "Add Name(s)" button and select the student(s) you are creating the evaluation for. You can create a stock evaluation for multiple students (if you have small group activities in your course, for example) if appropriate.
d.	Fill out the rest of the evaluation form and choose the "Save For" or "Private Save" option. If you have created an evaluation document in a Word Processor and wish to attach it to the evaluation you can do that also (it is highly recommended that you first save the attachment as a Rich-Text file (*.rtf) so that students with differing word processing programs can all access.

10.	  Release Pending Evaluations all at the same time:
a.	Click on "Open Professor Navigator" from the top of Course Map page and then click Actions > Pending Evaluations.
b.	Click "Select All" to place a check next to each saved evaluation (or use the individual check boxes next to each evaluation if you do not want to release all of them.
c.	Click in the radio button to the left of Yes in the "Save these evaluations for student?" section at the top of the page.
d.	Click the "Submit Now" button to release the evaluations to the students.

11.	Add Students to Small Groups:
Some courses contain small group activities in which the class is split up into smaller groups or teams to take part in discussions or submit assignments. If that applies to your course, then you will need to add students into each group so they can recognize which group they belong to and gain access to their assigned group documents. If your course does not contain any small group activities then you will not have to do this.
a.	Go to the module containing the small group activity and click on the first small group starter document.
b.	Click on the "Edit Document" link in the top left corner of that page.
c.	The yellow section of the form should already be filled out and you do not have to change anything there.
d.	Scroll down to the section labeled "Enter the members of this group."
e.	Click on the Add Name(s) button. This will bring up a small, second browser window displaying the list of students in your course, organized by first name.
f.	Click in the adjacent check box next to each student who will be in this specific small group.
g.	Click the Add Name(s) button.
h.	The students you selected will now be displayed in the box to the left of the Add Name(s) button on the form.
i.	Use your mouse to highlight the list of names displayed in the text box and then click the Edit menu > Copy (or Ctrl + C).
j.	Click in the Subject line and place your cursor after the existing text there (if any).
k.	Click the Edit menu > Paste (or Ctrl + V) to paste the student names into the subject box (so that the students will easily recognize from the module menu which small group they belong to).
l.	Repeat the process for each small group.

Last revised: 9/27/04